Vacancy | Artistic Administrator

Reporting to the Head of Planning, the Artistic Administrator serves as the primary liaison to principal singers, creative teams, and other artists and performers. Working closely with colleagues within the Artistic and Production departments, the Artistic Administrator is in charge of the full range of artists' interaction with the company from contracting through to performance of productions.

This role is ideal for individuals who wish to develop skills and gain experience in opera management and who wish to be part of a growing team in one of Ireland’s largest and most dynamic artistic organisations.

Principal Duties and Responsibilities:

Artists

• Draft and issue contracts to principal singers, creative teams, actors, dancers, supernumeraries, children, children's chorus and other performers.
  
• Assist the Head of Planning in negotiating and engaging artists.
  
• Contribute to artistic planning with the Artistic Director and the Head of Planning.
  
• Schedule auditions, provide information and feedback to singers and other artists as required.
  
• Communication - main point of contact for artists including creative teams, cast and others as appropriate. Attend rehearsals on a regular basis.
  
• Principal liaison for all travel, accommodation, visa and work-permit needs for principal cast, creative teams and other artists and performers.
  
• Maintain advanced intelligence of the work of Irish opera artists outside of INO by attending performances, reading reviews and gathering information.
  
• Records – creating and maintaining a comprehensive database of artists.
  
• Ensure the timely invoicing and payment of principal singers, creative teams, actors, dancers, supernumeraries, children, children's chorus and other performers.
• Liaise with the finance department to reconcile budget vs actual expenditure of principal singers, creative teams, actors, dancers, supernumeraries, children, children's chorus and other performers.

Scheduling

• Develop advance schedules for all company productions / concerts / recordings and other events. Liaise with creative teams, Artistic Director, Head of Planning, stage management and technical teams to ensure feasibility of advance schedules. Note any artist N/As in advance schedule.
  
• Liaise with the marketing department to ensure all information regarding performances and artists is correct and properly communicated.
  
• Communicate updates in schedule to all relevant parties.
  
• Liaise with Company Stage Manager on the development of weekly or daily schedules and/or call sheets once rehearsals for a production begin.

Other

• Attend INO performances as necessary.
  
• Where INO productions involve children, provide support to the company’s Child Protection and Garda Vetting activities.
  
• Provide support to other areas of INO work as needed, particularly where artistic expertise is required.
  
• Source vocal scores and other materials as required.
  
• Contribute ideas and analysis for the overall development of the company.
  
• Support the work of colleagues as appropriate.
  

Person Specification

The ideal candidate will possess excellent organisational skills and demonstrate great attention to detail. They will have the ability to communicate effectively with artists, company members and colleagues. They will have the ability to manage multiple projects simultaneously and keep impeccable records. They will work well under pressure.

The candidate will have a track record of working in opera, classical music or related field. They will have a passion for the arts and a desire to contribute to the growth, development and success of Irish National Opera. A knowledge of opera or the willingness to learn about the opera sector is essential.

Experience and Skills:

• Minimum 2 years' experience working in the opera, classical music or related sector
• Excellent organisational skills 
• Attention to detail
• Strong interpersonal and diplomatic skills
• Ability to manage multiple projects simultaneously
• Creative thinking and entrepreneurial spirit
• Personal accountability, high level of integrity, ability to work under pressure
• Focused self-starter with ability to work collaboratively with teams

FOR FURTHER INFORMATION AND APPLICATION DETAILS, PLEASE CONSULT THE ACCOMPANYING CANDIDATE INFORMATION PACK.

Closing Date for Applications: Friday 25 August 2023 5pm